Department Trainings

To support, update, and train the various academic departments at Rice on immigration processes that impact international student and scholars, OISS regularly organizes department trainings, workshops, and roundtable discussions. All our events, for departments, students, and scholars can be seen on our Event Calendar.

Annual Department Training

Held every year to provide important updates regarding changes to immigration laws, processes, compliance requirements, etc.

Thursday, January 26, 2023
4:00 - 5:00 p.m.
Zoom Meeting ID: 946 7549 4997 | Passcode: 233413

If you missed the Annual Department Training, please email for a recording.

Updated J-1 Request Form process

OISS is excited to launch a new, streamlined process for inviting J-1 scholar to Rice! We have created a new webpage that provides detailed instructions for completing both forms: Please note that our primary page for information regarding J-1 Scholars continues to be

While we hope that the forms together with the new webpage make the process very clear and easy to follow, we also hosted two demo/training sessions in January. Click here to view a recording of one of the demo sessions! If needed, we're also happy to host additional demo/training sessions later in the spring to address any questions or issues that may come up as you start using these forms.

Spring Roundtable trainings

Roundtable Trainings are typically held every February to train new Department Coordinators and Administrators regarding processes for inviting international students and scholars to Rice on specific visa types or categories, while also offering the seasoned Department Coordinators/Administrators the opportunity to bring their questions, issues, and unique cases for discussion.

F-1 Roundtable
This roundtable will focus on the process for international students on F-1 visas.
Wednesday, February 8, 2023, 10:00 - 11:00 a.m. (Zoom Meeting ID: 928 5492 5070 | Passcode: 378556)

H-1B Roundtable
This roundtable will focus on the process for international scholars on H-1B visas.
Wednesday, February 8, 2023, 3:00 - 4:00 p.m. (Zoom Meeting ID: 994 9880 6213 | Passcode: 729843)

J-1 Roundtable
This roundtable will focus on the process for international scholars on J-1 visas.
Monday, February 6, 2023, 11:00 a.m. - 12:00 p.m. (Zoom Meeting ID: 956 4451 8483 | Passcode: 741807)

One-Time Visitor Roundtable
This roundtable will focus on the process for one-time visitors (e.g. lecturers) receiving an honorarium.
Tuesday, February 7, 2023, 11:00 a.m. - 12:00 p.m. (Zoom Meeting ID: 977 8577 1262 | Passcode: 772211)


OISS also offers semesterly immigration seminars for international students and scholars interested in the H-1B visa and Permanent Residency, as well as a spring workshop on filing U.S. Taxes. Department Coordinators and Administrators are welcome to attend these sessions if they wish, but are especially encouraged to remind their international students and scholars who may benefit from the information to attend.