Department Trainings

To support, update, and train the various academic departments at Rice on immigration processes that impact international student and scholars, OISS regularly organizes department trainings, workshops, and roundtable discussions. All our events, for departments, students, and scholars can be seen on our Event Calendar.

Annual Department Training

Held every year to provide important updates regarding changes to immigration laws, processes, compliance requirements, etc.

Tuesday, February 4, 2020
4:00 - 5:00 p.m.
Sewall Hall 301

OISS will offer an extensive training to academic departments on the process of bringing international students and visitors to Rice. We will provide information on J-1 Exchange Visitors, F-1 Students, One-Time Lecturers, and H-1Bs for Postdocs. No RSVP necessary.

J-1 Visitor trainings

OISS will be offering a series of training sessions on working with J-1 scholars. Whether you are a pro or new to the process, we encourage you to come. We will be discussing different topics, and answering any questions you may have.

Please RSVP by email to

Dates for J Scholar Trainings in 2020:
October 20, 2020, 3:00 - 4:30 p.m. – Virtual via Zoom

Spring Roundtable trainings

Roundtable Trainings are typically held every February to train new Department Coordinators and Administrators regarding processes for inviting international students and scholars to Rice on specific visa types or categories, while also offering the seasoned Department Coordinators/Administrators the opportunity to bring their questions, issues, and unique cases for discussion.

All roundtable trainings will take place in OISS - Lovett Hall, Entrance A, 2nd floor.

F-1 Roundtables
These roundtables will focus on the process for international students on F-1 visas.

  • Monday, February 10, 2020, 3:00 - 4:00 p.m.
  • Wednesday, February 12, 2020, 10:00 - 11:00 a.m.

H-1B Roundtables
This roundtable will focus on the process for international scholars on H-1B visas.

  • Monday, February 10, 2020, 10:00 - 11:00 a.m.

One-Time Visitor Roundtable
This roundtable will focus on the process for one-time visitors (e.g. lecturers) receiving an honorarium.

  • Tuesday, February 11, 2020, 3:00 - 4:00 p.m.


OISS also offers semesterly immigration workshops for international students and scholars interested in the H-1B visa and Permanent Residency, as well as a spring workshop on filing U.S. Taxes. Department Coordinators and Administrators are welcome to attend these sessions if they wish, but are encouraged to remind their international students and scholars who may benefit from the information to attend.