Filing taxes in the United States can be a confusing responsibility. While Rice cannot file your taxes for you, we can provide you with the following resources and information. Please remember that your tax forms are due to the IRS by April 15.
Note: If you are expecting any tax documentation from Rice, please be sure that your Permanent Address in ESTHER is the address where you would like to receive these documents.
GLACIER Tax Prep Access Code Sign-up
Sign-up for GLACIER Tax Prep for 2012 tax year in OISS!
**GLACIER Tax Prep licenses are only valid for a particular tax year,
you must sign-up every year**
GLACIER Tax Prep (GTP) is a web-based software program designed to assist internationals with tax form preparation. It is available to Rice international students & scholars who have been in the U.S. for less than 5 years and are considered non-residents for tax purposes.
How to Sign-up:
1) Visit OISS between March 4 - April 15, 2013
2) Pay $2 for a user license
3) Receive a unique access code to use GLACIER Tax Prep
1) Make sure you are using the license you purchased for this year
2) Make sure you have received all your tax documents before beginning (including W-2's if you worked during 2012, 1042-S if you received a fellowship or scholarship, etc.) - see the calendar at the bottom of the page for details of when you will receive these.
3) Follow the instructions provided by GTP very carefully, so that you don't miss any steps.
4) If you need an ITIN because you are not eligible for an SSN, please see OISS
Tax Preparation Workshop
We understand that filing your U.S. tax return can be a confusing process, but it is a legal requirement. Join us for the Tax Workshop, where we will have an expert guide you through the process and be available for questions.
Presenter: Crystal C. Gates, CPA, Tax Manager from Briggs & Veselka Co. (http://www.bvccpa.com/)
Date: Thursday, March 7, 2013
Place: Room 100 Keck Hall
Time: 5:00pm-7:00pm for international students & scholars
All international students and scholars in F, J, Q, or M status must file Internal Revenue Service (IRS) Form 8843.
Failure to comply with IRS regulations can produce serious consequences. Even if no taxes are owed, it is required by law to comply with filing procedures. Penalties range from additional costs plus interest for any tax not paid to incarceration if convicted of tax fraud or evasion.
IRS International Tax Help Telephone Number
Call 215-516-2000 (not toll-free) and follow the instructions and an agent that specializes in international tax questions will be available for assistance. The number will be operational for 20 hours a day (from 6:00 a.m. - 2:00 p.m. Eastern Time).
University of Houston VITA (Volunteer Income Tax Assistance) program
Since 1998, the Houston CPA Society has sponsored and staffed a VITA site at the University of Houston's Main Campus. There, CPAs and accounting student volunteers provide free tax return preparation assistance to foreign students. Help dates for the current year are as follows:
UH VITA Site Schedule
Schedule of Tax Events for the calendar year
Saturdays, 10:00 AM to 2:00 PM in the Bayou City Room #202/ University Center
(Additional Non-resident training 9:30-10:00 a.m. each Saturday) - March 9, March 16, March 23, March 30, April 6, April 13, 2013
W-2 and/or 1099 mailed by employers. For Rice forms, please make sure you have updated your ESTHER Permanent Address with the address where you would like to receive your documents. You may also download your W-2 from your ESTHER account.
See Events Calendar:
OISS hosts a Tax Seminar with a tax expert as a guest speaker once per year, typically in March (please visit our Events Calendar for details). The tax expert speaks mainly on tax law for internationals. Presentation
Form 1042 and 1042-S due to IRS by Payroll; forms sent to Rice internationals will be sent to the Permanent Address located in ESTHER. Please update your address to ensure proper delivery of these important tax documents.
Payroll hopes to have these out by March 1, 2013
Forms 1040NR and 1040NR-EZ due to IRS by individuals
(if Nonresident Alien receives compensation).
Form 8843 due to IRS (if Nonresident Alien does not receive compensation and that is only form that is required to be filed.)
Not eligible for a Social Security Numbers (SSN)? Apply for an Individual Taxpayer Identification Number (ITIN)
Please note that IRS regulations regarding ITIN applications have changed effective January 1, 2013.
In order to file a 1040NR or 1040NR-EZ, you must have a Social Security Number (SSN) or an Individual Taxpayer Identification Number (ITIN). To apply for a ITIN while on an F-1 or J-1 visa, please follow these steps:
1) Request a certification letter from OISS (bring your original passport with visa to OISS, along with your current I-20/DS-2019)
2) Complete IRS Form W-7 application (click here for instructions)
3) Prepare copies of passport ID page with valid expiration date, US visa stamp, I-94, and I-20/DS-2019
4) Completed tax return for filing (it is strongly recommended you use Glacier Tax to assist you with your return)
To learn more about the ITIN application process, http://www.irs.gov/individuals/article/0,,id=96287,00.html#apply
If you are on an F-1 or J-1 status at Rice, you are employed, and do not have a Social Security Number, contact OISS about making arrangements to apply for one as soon as possible. If you are on F-1 or J-1 student status and you do not have an on-campus job, you will need to apply for an ITIN.
Please note: The OISS staff is not trained nor qualified to give any tax advice.